Plan professional email on your domain, from mailbox requirements and provider selection to migration, DNS authentication and administration.
Compare editions and request a quote for your team.
Edition, user count, subscription term and provider entitlements confirmed in your quote.
Commitment and billing term confirmed in quotation
Applicable taxes, software licences, migration, backups and management unless expressly included.
Choose business email around a measured workload and a clear operating model.
Businesses that want consistent email addresses, named accounts and an administration model under their own domain.
Teams moving from an existing mail service that need an inventory, historical-data review and a planned mail-routing change.
Organisations comparing a focused mailbox service with a wider productivity subscription and its commercial commitments.
Compare how your team works before choosing a subscription.
Business Gmail with Drive, Docs, Calendar and Meet. A practical option for teams that share files and work together in the browser. Review the edition for the storage and meeting features you need.
Explore Google WorkspaceDomain email with mailbox organisation, calendars and account administration. Consider Zoho when your priority is a professional inbox and a focused email service.
Explore Zoho MailConsider the Microsoft ecosystem when it matches your existing workflow. Review the chosen subscription, desktop application needs and migration compatibility.
Explore Microsoft 365Set up email around the people who use it.
Create named accounts such as priya@yourcompany.com and agree how sales and support addresses should be owned.
Review calendars, shared files and meeting requirements alongside email so the selected edition suits your workflow.
Choose authorised administrators and account approvals. Plan MFA, recovery access and onboarding before the first mailbox goes live.
The quotation records the available options and the exact supplied configuration.
| Requirement | What to review |
|---|---|
| Users | Active seats, shared addresses, groups and aliases |
| Edition | Mailbox-only features versus wider collaboration needs |
| Data | Mailbox sizes, calendars, contacts and retained history |
| DNS | Domain verification, MX, SPF, DKIM and DMARC |
| Administration | Tenant ownership, user approvals and authentication |
| Terms | Licence commitment, renewal and migration service scope |
Choose the services your team needs alongside its subscription.
Verify domain access, prepare mailboxes and record administrator ownership.
Agree which messages, calendars and contacts can move. Test a pilot and confirm the cutover window.
Check sending, receiving and user access. Document the approved configuration and ongoing support scope.
Count users and distinguish individual mailboxes from aliases, groups and shared addresses. List existing mailbox sizes, calendar and contact needs, and historical data that must remain available. Review devices and applications that send mail on behalf of the business. This inventory prevents a provider comparison from relying only on the price of a single mailbox. It also identifies data and access responsibilities before a migration method is selected.
Professional mail depends on both delivery routing and sender authentication. Confirm who can edit DNS and identify every authorised sending system, including the website and billing tools. Review MX routing separately from SPF, DKIM and DMARC. Apply the destination provider’s current instructions and test legitimate messages before changing enforcement. Keep records of previous DNS values and agree the mail-flow validation tests for the cutover window.
Name the organisation that owns the tenant and the administrators who can approve accounts or licences. Consider how users join, leave and recover access. Retention and mailbox recovery depend on the chosen edition and configuration; an active subscription is not automatically an independent backup. Review migration fees and ongoing administration separately from subscription pricing. Confirm what data, settings and account access will be handed over at the end of the engagement.
A subscription gives your organisation the provider features available in its purchased edition. CloudLelo onboarding, migration and ongoing tenant administration are scoped separately. Your business remains responsible for account approvals, content, authorised users, retention decisions and its application or device policies. Confirm who holds administrator access and how a future handover will work before purchasing.
A task is assigned to CloudLelo only when it appears in the agreed management scope.
| Task | Customer / self-managed | Scoped CloudLelo management |
|---|---|---|
| Configuration | Define and administer the environment | Perform agreed configuration tasks |
| OS / account updates | Plan, test and apply required changes | Apply agreed changes in approved windows |
| Monitoring | Select checks and respond to alerts | Operate the specified checks and escalation |
| Backup administration | Arrange jobs, retention and recovery testing | Administer the agreed backup jobs and restore tests |
| Applications and data | Own code, data and business validation | Application work only where explicitly included |
| Support scope | Provide authorised contacts and useful incident detail | Follow the agreed channels and service boundaries |
Keep your users and mail flow in view.
Count users, aliases, shared addresses and historical data. Identify the person authorised to approve the move.
Verify the domain, create destination accounts and test a pilot before changing mail routing.
Transfer the agreed data and update records in the approved window. Record exceptions and rollback decisions.
Test mail flow, devices and access. Hand over tenant ownership, account instructions and agreed support contacts.
Understand the configuration and responsibilities before requesting an order.
Discuss Google Workspace, Microsoft 365 and Zoho Mail according to mailbox, collaboration and commercial requirements. Exact editions and reseller terms are confirmed in your quotation.
Inventory all legitimate senders and review their authentication with the mail provider. Mailboxes and application sending services can have different configuration and licensing requirements.
The migration scope depends on the source, destination, available tools and data types. Request a written inclusion list and pilot validation before assuming all items transfer identically.
The quotation identifies resources or subscriptions, selected operating work, taxes, licences and commercial commitments. Consulting and provider consumption charges are reviewed separately.
Describe the application or provider, current setup, users, data size and intended change. Avoid passwords, private keys and confidential business records.
Confirm protected data, frequency, retention, storage location and restore responsibilities separately. Provider retention features do not automatically establish an independent backup arrangement.
The approved scope lists tasks, channels, escalation and maintenance responsibilities. Any support hours or response commitments must be agreed for the service.
Changes depend on availability, software and commercial commitments. Review potential interruption, data, licences and costs before approving a resource or subscription change.
Review users, provider editions, your domain and migration requirements with CloudLelo.